top of page
Image by Pawel Czerwinski

Use Case: Legal & Professional Services

Stop rework caused by outdated templates and conflicting guidance

Firms lose time when precedents, playbooks, and process knowledge drift across teams and systems. index AI removes duplication, improves structure, and creates governed knowledge workflows so people can trust what they find.

  • Reduce time wasted searching for the right version

  • Eliminate duplicate templates and “shadow precedents”

  • Improve consistency across matters and delivery teams

 
​
WHY IT MATTERS

When teams can’t trust the latest template or guidance, they rely on personal collections, email threads, and workarounds. That creates inconsistency, risk, and avoidable rework.

​

index AI helps you consolidate and govern the knowledge estate so the right content is easy to find, clearly owned, and reliably kept up to date.

 
​
WHAT WE DO

Scope

  • Map knowledge repositories, template libraries, ownership, and review cycles

  • Identify high-value domains (precedents, playbooks, onboarding, QA)

Scan

  • Detect duplicates, near-duplicates, stale content, broken links

  • Cluster related items and highlight the “best candidate” source pages

Solve

  • Route remediation through approvals and accountability

  • Track measurable improvement in quality and usage outcomes

Shift

  • Restructure libraries and migrate content safely

  • Maintain redirects and history to avoid broken pathways

 
​
WHAT YOU’LL GET

  • A baseline report showing duplication and outdated content hotspots

  • A prioritised consolidation plan and governance workflow

  • Faster retrieval and higher trust in the “right version”

​​
​
FAQs

Will this replace our DMS or KM platform?
No. We improve quality and governance across what you already use.

​

Can you handle templates and document libraries?
Yes. We detect duplicates, outdated versions, and broken pathways to files.

​

How do you prevent sprawl returning?
Continuous scanning plus governance workflows keeps quality debt from building again.

​

Can this support onboarding?
Yes. A clean, governed knowledge estate reduces ramp time and confusion.

​

Where do you start?
Usually a precedent/template library plus one process domain where inconsistency hurts delivery.

bottom of page